Amazing Client Outcomes

Society of Environmental Toxicology and Chemistry World Congress (SETAC)

Venue: Sydney Convention and Exhibition Centre
Delegate Numbers: 1025
Date: 3-7 August 2008

Starting in 1990 and now in its fifth year, the Society of Environmental Toxicology and Chemistry (SETAC) World Congress is an international society made up of 5000 members across 80 countries. Held in the Sydney Convention and Exhibition Centre early August of this year, it was the first SETAC congress to be held outside North America and Europe and the largest international meeting on environmental issues yet held in Australia.

The society’s primary goal is to ‘support the development of principles and practices for protection, enhancement and management of sustainable environmental quality and ecosystem integrity.’ Appointed professional conference organiser (PCO), arinex, current holders of Meetings and Events Australia (MEA) awards for best practice and excellence in meeting and events management, took on board planning an event in line with this mission.

Some of these environmentally friendly initiatives include printing name badges, program book and delegate envelopes on 100% recycled paper, electronically distributing the registration brochure, not supplying note pads and pens in satchels and encouraging delegates to bring their own from home, fresh food left over from the Congress donated to Oz Harvest, dispersing name badge bins around the venue for recycling lanyards and enabling recycling and waste stations available for delegate use. The ecological footprint of this years’ SETAC World Congress will be measured and documented as part of an ongoing commitment to understand the impacts and improve the efficiency of SETAC congresses.

In the last year, arinex has recently introduced ePresenterTM, an electronic alternative to the poster. The system negates the needs for hundreds of metres of poster walling and lighting, with the presentations being delivered on a bank of computer terminals, usually in the exhibition area of the conference. This also allows it to become part of the record of the conference and accessible long after the event.

arinex Managing Director, Roslyn McLeod describes the experience as enabling her team to gain insight into finding green solutions that are practical for clients, fit budgets and achieve tangible outcomes. ‘It was rewarding to work with SETAC organisation as they have the scientist expertise focused on creating environmental efficient practices. Our value as a PCO is how we share this learning with our future clients.’

Read what our delegates had to say about SETAC World Congress 2008:

Thank you for a wonderful meeting in Sydney! It turned out great and the meeting site was a great venue. Thanks for all of your efforts! Jeff Gallagher, USA

As I mentioned to you when we met in the large auditorium on the last day of the congress, I think that the “thanks” should be directed in opposite direction, i.e. from us the congress participants to you the organizers, for having put on such a well-run meeting. I know from personal experience (with meetings with far fewer participants) that organizing a smoothly-run meeting is far more demanding than most participants appreciate. I hope that you are able to step back and bask in the satisfaction of a job well done.
Peter Campbell, Canada

Just writing to compliment you and your team on organising a wonderful conference. Without doubt it was the most efficiently organised conference I have attended anywhere in the world. The scientific program was excellent especially the choice of plenary speakers. The program ran like clockwork and the conference organisers were both efficient and courteous. Prof Bill Maher, Canberra

I am still on my way back to Frankfurt and received your thanks which I immediately return to you and the organizing team. This conference was really worth the efforts. Walter Kloepffer, Germany

It was an excellent meeting, which went very smoothly. Many accolades go to you and your organizing team for all of your very hard work and energy to pull off such a successful conference. Robert Letcher, Canada