Amazing Client Outcomes

Dietitians Association of Australia 27th National Conference

Event: Dietitians Association of Australia 27th National Conference

Venue: Darwin Convention Centre, Northern Territory

Delegate Numbers: 550

Date: 28 – 30 May 2009

Client Overview

With over 3600 members, the Dietitians Association of Australia is the national association for the profession. Members are employed in a wide variety of work areas including clinical dietetics, community nutrition, education, private sector, government, research and industry. The DAA National Conference has been held annually since 1983, with all states and territories hosting on a rotational basis. 2009 was the first time that the conference had been held in Darwin.

Why they keep coming back to us

arinex have provided the DAA with a superior conference management, exceeding delegate number expectations in each of the four years we have managed their event. Sponsorship and exhibition sales targets have also been eclipsed each year, providing a solid financial platform for staging successful conferences.

As such, arinex has been contracted to a multi-year appointment with the DAA PCO for the 2010 and 2011 DAA National Conferences, as well as the International Congress of Dietetics in 2012 (hosted by DAA).

Challenges and Solutions

Venue/Location

The DAA 27th National Conference was one of the first conferences to be held at the brand new Darwin Convention Centre. While exciting to be working in a new venue and a quickly evolving Convention city, there were many challenges to overcome.

With over 90% of delegates coming from interstate and overseas, most required accommodation in Darwin. arinex provided a complete and comprehensive service; successfully facilitating accommodation room blocks at eight hotels (some of which only opened just a month prior to the conference!).

Due the distance of some accommodation properties from the Convention Centre (and the intense Darwin heat!), arinex coordinated a smooth shuttle bus service to ensure all delegates could get to and from the venue with ease.

Catering for Dietitians

With delegates consisting primarily of dietitians, nutritionists and health professionals, catering at the conference was particularly important. With almost 20% of delegates listing a dietary requirement, this was a particularly challenging task. arinex worked closely with the venue staff to successfully design a menu to cater for all requirements. Onsite, exclusive dietary requirements tables were arranged, with each dish carefully labeled to be suitable to the needs of each delegate.

Relevant Statistics

DAA anticipated a total of 400 attendees to attend the Darwin Conference. Due to the success of the marketing campaign, the relevant and up-to-date information on the conference website and regular contact with DAA members, sponsors and exhibitors, over 550 people attended the conference.

The arinex Sponsorship and Exhibition sales team has exceeded sponsorship targets and achieved a 100% sales record for DAA Exhibitions in 2007, 2008 and 2009, providing positive financial results for the conference budgets.

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